Samacheer Kalvi 11th Accountancy Solutions Chapter 14 Computerised Accounting

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Tamilnadu Samacheer Kalvi 11th Accountancy Solutions Chapter 14 Computerised Accounting

Samacheer Kalvi 11th Accountancy Computerised Accounting Text Book Back Questions and Answers

I. Multiple Choice Questions
Choose the Correct Answer

Question 1.
In accounting, computer is commonly used in the following areas:
(a) Recording of business transactions
(b) Payroll accounting
(c) Stores accounting
(d) All the above
Answer:
(d) All the above

Question 2.
Customised accounting software is suitable for ………………
(a) Small, conventional business
(b) Large, medium business
(c) Large, typical business
(d) None of the above
Answer:
(b) Large, medium business

Question 3.
Which one is not a component of computer system?
(a) Input unit
(b) Output unit
(c) Data
(d) Central Processing Unit
Answer:
(c) Data

Question 4.
An example of output device is ………………
(a) Mouse
(b) Printer
(c) Scanner
(d) Keyboard
Answer:
(b) Printer

Question 5.
One of the limitations of computerised accounting system is ………………
(a) System failure
(b) Accuracy
(c) Versatility
(d) Storage
Answer:
(a) System failure

Question 6.
Expand CAS ………………
(a) Common Application Software
(b) Computerised Accounting System
(c) Centralised Accounting System
(d) Certified Accounting System
Answer:
(b) Computerised Accounting System

Question 7.
Which one of the following is not a method of codification of accounts?
(a) Access codes
(b) Sequential codes
(c) Block codes
(d) Mnemonic codes
Answer:
(a) Access codes

Question 8.
TALLY is an example of ………………
(a) Tailor – made accounting software
(b) Ready – made accounting software
(c) In – built accounting software
(d) Customised accounting software
Answer:
(b) Ready – made accounting software

Question 9.
People who write codes and programs are called as ………………
(a) System analysts
(b) System designers
(c) System operators
(d) System programmers
Answer:
(d) System programmers

Question 10.
Accounting software is an example of ………………
(a) System software
(b) Application software
(c) Utility software
(d) Operating software
Answer:
(b) Application software

II. Very Short Answer Questions

Question 1.
What is a computer?
Answer:

1. A computer can be described as an electronic device designed to accept raw data as input, processes them, and produces meaningful information as output.
2. It has the ability to perform arithmetic and logical operations as per the given set of instructions called a program.

Question 2.
What is CAS?
Answer:
A computerized accounting system (CAS) refers to the system of maintaining accounts using computers. It involves the processing of accounting transactions through the use of hardware and software in order to keep and produce accounting records and reports.

Question 3.
What is hardware?
Answer:

1. The physical components of a computer constitute its hardware.
2. Hardware consists of input devices and output devices that make a complete computer system.
3. Examples of input devices are keyboard, optical scanner, mouse, joystick, touch screen and stylus which are used to feed data into the computer.
4. Output devices such as monitor and printer are media to get the output from the computer.

Question 4.
What is meant by software?
Answer:
A set of programs that form an interface between the hardware and the user of a computer system are referred to as software.

Question 5.
What is accounting software?
Answer:
Accounting software describes a type of application software that records and processes accounting transactions within functional modules such as accounts payable, accounts receivable, journal, general ledger, payroll, and trial balance. It functions as an accounting information system.

Question 6.
Name any two accounting packages.
Answer:

1. Readymade software
2. Customized software

Question 7.
Give any two examples of readymade software.
Answer:

1. Tally
2. Busy

Question 8.
What is coding?
Answer:
Code is an identification mark, generally, computerized accounting involves codification of accounts.

Question 9.
What is a grouping of accounts?
Answer:

1. Each minor head in accounting has a number of sub-heads.
2. After classification of accounts into various groups namely, major, minor, and sub-heads, and allotting codes to each account these are programmed into the computer system.
3. A proper codification requires a systematic grouping of accounts.
4. The major groups or heads could be Assets, Liabilities, Revenues, and Expenses.
5. The sub-groups or minor heads could be capital, non-current liabilities, current assets, sales, and so on.

Question 10.
What are mnemonic codes?
Answer:
A mnemonic code consists of alphabets or abbreviations as symbols to codify a piece of information.

III. Short Answer Questions

Question 1.
What are the various types of accounting software?
Answer:
1. Readymade software:

• These packages are standardized or readymade packages which can be used by the business enterprises immediately on procurement. These packages are used by small and conventional business enterprises.
• The cost of installation and maintenance is very low. The training cost is negligible and sometimes the vendor provides free of cost training.
• This software is used by enterprises where financial transactions are simple, uniform, and routine in nature. Few examples of such type of software are Tally, Busy, Marg, and Profit books.

2. Customised software:

• Many a time, it is not possible that ready-to-use packages suit the requirements of the business enterprise.
• In such circumstances, customized packages may help the business enterprise for fulfilling its requirements. Customized packages can be modified according to the need of the enterprise.
• For example, software can record attendance of the employees and on the requirement of the customer it can also count the absence of employees in a month, etc.

3. Tailor-made software:

• Large enterprises have their own way of functioning.
• For effective management information systems, varied and specific information is frequently required by many users which may not be needed in the case of small or medium scale enterprises.
• In such enterprises, depending upon their functioning, need-based software known as tailored packages are installed.
• The cost of these packages is very high and specific training for using these packages is also required.

Question 2.
Mention any three limitations of computerized accounting system.
Answer:
Heavy cost of installation, Cost of training and fear of unemployment

Question 3.
State the various types of coding methods.
Answer:
Sequential codes, block codes, and mnemonic codes.

Question 4.
List out the various reports generated by the computerized accounting systems.
Answer:
A computerized accounting system takes accounting transactions as inputs that are processed through accounting software to generate the following reports:

1. Daybooks /Journals
2. Trading account
3. Ledger
4. Profit and loss account
5. Trial balance
6. Balance sheet, etc.

Question 5.
State the input and output devices of a computer system.
Answer:
Input devices: keyboard, optical scanner, mouse, joystick, touch screen, and stylus.
Output devices: Monitor and printer.

Textbook Case Study Solved

Question 1.
The manager of a medium-sized business is considering the introduction of the computerized accounting system. Some staff feels that it is an opportunity to learn a new skill. The manager has promised free framing for their staff, So, the staff realizes that their own skill can be enhanced. Also, there is a demand for highly skilled staff. But, some staff feels threatened by these changes. They feel that they may not be able to leam new skills. Moreover, some of them are nearing their retiring age. So they think that it is not needed for them. But the manager expects cooperation from all the staff.
Now, discuss the following points:

Question 1.
Will it be expensive for the business to introduce a computerized accounting system?
Answer:
No, it will not be expensive. It may be integrated with enhanced MIS, multilingual, and data organization capabilities to simplify all the business processes easily and cost-effectively.

Question 2.
Will everyone get access to use the computers? In such a case, how to protect data?
Answer:
It is an opportunity to leam new skills free of cost. Retrieval of data is easier as the records are kept in soft copy in the database. By giving instructions, data can be retrieved quickly.

Question 3.
“People at the retirement age are not required to leam new skills” – Do you think so?
Answer:
No, the computerized accounting system is easy to leam by everyone. It is not a difficult one for retiring people also.

Question 4.
What are the factors to be considered by the managers before introducing CAS?
Answer:
The manager has to give an opportunity to leam new skill to his employees. It will take time but he has to face the employee’s problems:

1. The heavy cost of installation.
2. Cost of training.
3. Fear of unemployment.
4. Disruption of work and so on.

Samacheer Kalvi 11th Accountancy Computerised Accounting Additional Questions and Answers

I. Multiple Choice Questions
Choose the correct answer

Question 1.
An example of input device is ________.
a) Mouse
b) Printer
c) Monitor
d) Headphone
Answer:
a) Mouse

Question 2.
Components of CAS can be classified into …………….. categories.
(a) Six
(b) Seven
(c) Five
(d) Three
Answer:
(a) Six

Question 3.
________ packages are used by small and conventional business enterprises.
a) Readymade software
b) Customised software
c) Tailor-made software
d) None of these
Answer:
a) Readymade software

Question 4.
Which one is matched correctly?
(a) Land & building – current assets
(b) Goodwill – non – current liabilities
(c) Patents – intangible assets
(d) Sales – expenses
Answer:
(c) Patents – intangible assets

Question 5.
________ packages are used by medium or large nature business enterprises.
a) Readymade software
b) Customised software
c) Tailor-made software
d) None of these
Answer:
b) Customised software

II. Very Short Answer Questions

Question 1.
What is an Operating system?
Answer:
A set of tools and programs to manage the overall working of a computer using a defined set of hardware components is called an operating system. It is the interface between the user and the computer system.
Example: DOS, Windows, UBUNTU, Imac, etc.

Question 2.
Mention any two features of CAS.
Answer:

1. Simple and integrated
2. Speed

Question 3.
What is utility software?
Answer:
These are designed specifically for managing the computer device and its resources.

Question 4.
What are system operators?
Answer:
People who operate the systems and use it for different purposes. They are also called end-users.

Question 5.
What is data?
Answer:
The facts and figures that are fed into a computer for further processing are called data. Data are raw input until the computer system interprets them using machine language, stores them in memory, classifies them for processing and produces results in conformance with the instructions given to it. Processed and useful data are called information which is used for decision making.

III. Short Answer Questions

Question 1.
What are the types of people interacting with a computer system?
Answer:

1. System analysts
2. System programmers
3. System operators

Question 2.
What is an operating system? Give two examples.
Answer:
A set of tools and programs to manage the overall working of a computer using a defined set of hardware components is called an operating system.
Example:

1. DOS
2. Windows.

Question 3.
Mention any three advantages of CAS.
Answer:

1. Faster processing
2. Accurate information and
3. Reliability

Question 4.
What are the three types of procedures in a computer system?
Answer:

1. Hardware oriented procedure
2. Software oriented procedure and
3. Internal procedure

Question 5.
Can you explain the data?
Answer:
The facts and figures that are fed into a computer for further processing are called data. Data are raw input until the computer system interprets them using machine language, stores them in memory, classifies them for processing, and produces results in conformance with the instructions given to it. Processed and useful data are called information which is used for decision making.